Bank Manager - Transfusion LIMS

Bank Manager is an “Expert System” designed through consultancy and many years’ experience with UK Transfusionists to specifically address the needs of the UK Transfusion community. It is the first stand-alone hospital blood transfusion multi-site system utilising web technology system running over the hospital network.

Bank Manager can easily be fully integrated with other Pathology systems, patient administration systems (PAS), electronic patient records (EPR), and external organisations such as GP surgeries or the National Health Service Blood and Transplant (NHSBT).

Because of its web technology, Bank Manager can be accessed by anyone with the appropriate authority, from anywhere using any modern browser or device. This allows the software to make full use of browser features, user familiarity and gives the options of touchscreen, keyboard, or mouse operation.

Key Features

Multi-site

Single Instance (Hub and spoke design)
- Collaboration and resource sharing between sites
- Centralised Management and overview of multiple sites
Individual Configurations
- Each site can run individually with its own configuration and workflows whist remaining part of a multisite system
- Individual E-ISSUE configurations per site
Individual Rules
- Each site can have different requirements for the issuing of products, Bank manager allows for these rules to be separated per site.

Security

Bank Manager allows for multiple authentication sources to be used such as Active Directory or OpenLDAP, across multiple sites, reducing the need for additional user management
Local accounts can be used for users not covered by external authentications sources
A comprehensive set of permissions that can be applied to groups of users across multiple sites.
Over 300 individual permissions for fine grained control over a users access to data.
Full user tracking of data viewed and actions taken

Safety

38 Individual Request Rules
Customisable Rules set for control of request, allocation and issuing of products to a patient
Customisable configuration of Blood Group compatibility tables for:
- Red Cells
- Platelets
- Plasma
- Cryoprecipitates
Separate Blood Group compatibilities for BMT Patients

Traceability

Each record has its own audit log and records all changes and actions against that record
Each Audit displays the user, the location and the date and time the action was performed
All actions performed by an interface is recorded against the affected record
All audits are printable

Interfaces

Bank Manager is capable of interfacing to the majority of third party software and services this includes:

PAS (Patient Administration System)
EDN (Electronic Delivery Note)
Analysers
Tracking Solutions
Backup Solutions

Reporting

Bank Manager is capable of interfacing to the majority of third party software and services this includes:
Instant MHRA and SABRE snapshot reports
Prebuilt Statistical reports for resource management
Report Builder for custom reports
On page reports for Patient, Sample and Request records
Fully exportable reports to either PDF or Excel

Stock

Register Product on allocate for special order products
Low Stock and No Stock warnings
In-house Irradiation with automatic expiry adjustment
Thawing of frozen products with expiry adjustment
Quarantine of units to prevent potentially unsafe product issue
All product types can be reserved as Flying squad
Batch Products
- Per unit batch products
- Automatic Barcoding of batch products
- Allows for entry of supplier unique barcodes

Patient Record

Fully customisable Patient ID configuration supporting multiple id’s per patient, regular expression validation and ID limits (e.g Hospital Number, NHS Number, A&E Number)
Bank Manager is capable of storing historical information (Blood Group, Antibodies, Transfused Products) about a patient without the need for a complete sample history.
Separate Fields for Sex and Gender
System flags to control the issuing of Components for a patient (e.g CMV NEG, NO E-ISSUE)
Custom Flags to flag specific patient information
Automatic flagging based on a sample diagnosis
Linking of Partners, Progeny, Parents
Merging and unmerging of alias records
Maternal to Neo-natal linking with maternal blood group and antibody recognition

Sample Record

Notification of Existing valid samples on sample registration, reducing the need for unnecessary testing
Sample Expiry is dynamically calculated based patient record and existing patient samples
Sample Verification reduces the risk of patient mismatching
Forced Conflict resolutions to prevent issue of unsafe products
Custom Test and Test Profile configurations including Group, Screen, DAT, Document upload and Text entry tests.
Send Away Testing
Fully filterable Assay list
Create Antigen Neg Requirements on detection of an Antibody
Prevent Electronic Issue on Particular antibody class detection
Remove Antibody requirement on successive negative antibody detection
Support for transient antibodies

Request Record

Multiple Product types per Request
Issue products individually or as a batch
Crossmatch product incompatibility rejection
38 Individual Request Rules
- Customisable Rules set for control of request, allocation and issuing of products to a patient
- Emergency Rule set for bypass of routine requests
- Separate Rules sets per site
Component and Product Label check process
Fully filterable worklist

Blood Tracking

Dedicated Blood Transport tracking
Check In and Check Out recording and time in transport
Automated Quarantine for units when maximum transport time has been reached
Full Integration with third-party Vein to Vein Blood tracking systems